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Year-End Processing
in SAP
There are a number of activities that must be performed
at year-end for any payroll system. Our Year-End QuickStart
Guide is intended to get you started on a successful
year-end process. Some of the items may not be
applicable for your firm, and we could go into much more
detail for each item. There are some more common sense
items not listed - such as establishing your year-end
team and making sure your payroll is balanced.
Be sure to visit SAP's
Year-End web page for the latest information on
year-end processing in SAP Payroll (use your OSS ID
and password to access their page). The content on SAP's
year-end site changes often, so visit it at least weekly.
Also be sure to participate in SAP's Year-End Angel
program - you can use Insight for your Year-End Angel
just by notifying SAP and signing-up at our Year-End
page.
Inform
related departments about your year-end payroll and tax filing
schedule (I.e. mailroom, printing services, etc)
Make sure
your SAP payroll calendar and related items are extended correctly
into 2001.
Verify
employee social security numbers, names and addresses.
Update
Federal & State tax levies for changes in standard deductions.
Review
uncollected taxes (/Nxx wagetypes) and take required steps,
if desired, to resolve them.
Order tax
forms and envelopes; make sure W-2 instructions are up to date.
If you
have customized Tax Reporter tax forms, tax form groups, or
user exits, reapply those changes to the most recent SAP-delivered
objects.
Make sure
SAP configuration is updated for 2001 state & Federal wage
bases (I.e. unemployment, disability, etc)
Review
3rd party Sick Payments and determine how you will enter them
into SAP for W-2 reporting.
Review
W-4 exemptions and W-5's.
Review
reconciliations between GL and Payroll to make sure tax accounts
are in balance.
Make sure
users are trained on Infotype 221/Payroll Adjustments processing.
Make sure
you keep current on BSI TUBS that have wage or rate changes
for the upcoming year.
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